Executive Administrative Assistant

• Job Title: Executive Administrative Assistant
• Location: Port Angeles, Washington
• Department: Clerical
• Shift Times: Start: 7:00am / End: 3:45pm

Summary:

Based in Port Angeles Washington: Part time position, 24 – 32 hours per week with occasional full time equivalent hours required when necessary.

Provide administrative support to management, production, sales groups and customers in relation to the production and sale of luxury yachts.

 

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Essential Job Functions:

• Create, update and modify documents using MS Office and Google sheets.
• Create, maintain and distribute a variety of schedules, reports, inventories etc.
• Perform research assignments using internet, phone, catalogs etc.
• Enter data into a variety of systems, programs and databases.
• Coordinate tours for VIP customers and visitors.
• Prepare all vessel closing documentation.
• Process and maintain lease agreements.
• Process and maintain legal documentation for contracts and any legal issues that may arise.
• Arrange domestic and international travel accommodations solo and in collaboration with our parent company.
• Assist with insurance renewals.
• Process donation and sponsorship requests.
• Prepare per diem and expense requests for domestic and international travelers.
• Work with others to coordinate special events.

 

Requirements:

• Strong communication skills.
• Have and maintain high degrees of confidentiality, courteousness and ethics.
• Good reading, writing and arithmetic skills.
• Skilled in use of MS Office programs including Excel, Word, Access, Outlook and PowerPoint.
• Knowledge and use of Gmail, and Google docs and spreadsheets.
• High attention to details.
• Occasional travel between facilities including Westport Washington.
• Current Notary Public License or the ability to obtain the license within 6 months of hire.
• Current, valid Driver’s License.

Additional Job Functions:

• Set up and coordinate meetings and conferences.
• Assist answering phones and greeting clients and visitors.
• Maintain hard copy and electronic filing systems.
• Perform general clerical duties such as copying, faxing, mailing and filing.
• May order office equipment and supplies.
• Maintain clean and orderly work area.
• Maintain excellent attendance record.
• Work closely with Westport’s president, general manager, sales and other executive management to ensure all tasks and assignments are completed on time.
• Expected to work overtime and flexible hours as needed to meet schedules and departmental needs.

 

Other Preferred Skills / Abilities:

• Prior experience with contract processing, legal notices & fillings and various administrative duties.
• Willingness to learn or possess a broad knowledge of Westport LLC operations.

Safety Requirements:

For the safety of our employees and clients,Westport Yachts is a drug free work place, including marijuana and THC products. Any offer of employment is contingent on negative pre-employment drug screen results.

Due to the sensitive nature of this position any offer of employment is also contingent on satisfactory results of a background check.

Appropriate Personal Protective Equipment including and not limited to gloves, safety glasses, hard hat and or a respirator may need to be worn when handling hazardous products or working in hazardous environments. Contact lenses are prohibited in Westport LLC production facilities.

Working Conditions:

While performing the duties of this job, the employee is required to reach with hands and arms, walk and talk and hear. The employee is required to stand, sit, push or pull and may lift up to 50 pounds, with or without reasonable accomodation.

The work environment mostly an office setting but may require frequent walks through and on the production floor which can be dusty and noise levels are moderate to high with machinery operating and some chemical odors present. When on the production floor, PPE is required where noted.

 

 

Total Compensation:

Wage Range: $25.00 – $35.00 Dependent on demonstrated ability.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance